TRINITY HOA
MANAGEMENT

Whether you are establishing a board of directors for a new Homeowner Association or considering a replacement for your current property management firm, Trinity offers a full range of hands-on, professional services tailored to your needs.

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At the highest level, Trinity’s mission is to make HOA boards more efficient and effective, while ensuring that officers, board members, and volunteers find their roles easy and enjoyable.

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Tailored Services Backed by Real Experience

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Trinity understands that no two HOA boards are alike. For example:

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• New Developments: In a recently built community in Aurora, Trinity helped a newly formed HOA board set up governance documents, budget planning, and vendor contracts within 60 days—ensuring a smooth launch.

• Mature Communities: In a 20-year-old neighborhood in Centennial, Trinity coordinated a full-scale roof replacement project, managing bids, scheduling, and homeowner communication with minimal disruption.

• Financial Turnarounds: For an HOA facing a budget shortfall in Parker, Trinity implemented a cost-reduction strategy and renegotiated service contracts, helping the board restore financial stability within one fiscal year.

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Responsive & Helpful Support

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Trinity’s team is known for its quick response times and proactive communication. For instance:

• When a snowstorm hit Highlands Ranch, Trinity dispatched emergency snow removal crews within hours, preventing hazardous conditions and earning praise from residents.

• A board member in Castle Rock praised Trinity’s monthly dashboard reports, which simplified financial oversight and helped the board make faster, more informed decisions.

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Core Values in Action

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Trinity’s services reflect its core values of trust, transparency, respect, simplicity, and customer service. These values are not just words—they’re demonstrated through:

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• Transparent Budgeting: Every HOA receives a clear, itemized budget with quarterly updates.

• Respectful Communication: Homeowners receive timely updates and courteous service from Trinity staff.

• Simple Processes: Online portals allow board members and residents to submit requests, view documents, and track progress easily.

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Association Services Overview

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Trinity Management offers comprehensive HOA services designed to support Boards of Directors and enhance homeowner satisfaction. Our approach emphasizes transparency, communication, and efficiency through expert management and modern technology.

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Core Association Services

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• Covenant & Rules Enforcement

• Board & Annual Meeting Coordination

• Transparent Operations

  • Experienced managers familiar with HOA governing documents

  • Clear business processes and accessible information

  • Three-bid process for projects based on well-crafted RFPs

  • Timely follow-through on all requests

  • On-site visits and project status visibility

  • Professional, knowledgeable, and accessible property managers

  • Technology-enabled staff access and direct communication

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Board of Directors Support

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• Meeting facilitation and attendance (as requested)

• Preparation of board and annual meeting packets

• Minute documentation and approval

• Calendar updates and communications

• Secure document storage for board and members

• Action lists and project tracking via portal

• Board training and development

• Consulting and project management

• Legal assistance with governing documents and policy changes

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Accounting & Financial Management

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• Assessment deposits via bank lockbox or office

• Online payment options for members

• Delinquency and lien management per policy

• Coordination with attorneys and collection agencies

• Monthly financial reporting with full transparency

• Special assessment billing and collections

• Weekly vendor payments via EFT or checks

• Budget preparation (delivered before October)

• Reserve study recommendations

• Tax return and audit referrals (upon request)

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Administrative Services

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• 24/7 emergency response

• Work order processing and monitoring

• Design review coordination with committees

• Homeowner communications (mail, email, text)

• Contractor and insurance liaison

• Bid requests and access control management

• Member list updates and regulatory reporting

• Document library and amenity calendar maintenance

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Inspections & Compliance

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• Contracted site inspections with photographic documentation

• Online and board packet reporting

• Customizable covenant enforcement letters

• Streamlined processes via advanced software

• Activity logs and contractor monitoring

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Additional Services

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• Responsive communication and resident support

• Legislative monitoring and planning

• Staff continuing education across multiple states

• Flexible vendor and collection service coordination

• Web and mobile technology support

• Architectural control and application processing

• Facilitation of board discussions and historical context

• Surveys and ballots via software for real-time input

• Meeting attendance and recommendations

• Task guidance and flexible service packages